Use electronic document management as a corporate productivity multiplication factor, in compliance with the regulations that recognize the validity of electronic documents, for legal and tax purposes.

Administration

• Optimize internal invoice verification cycles (the supplier invoices are digitized and can be consulted, distributed and submitted electronically to approvation cycles);
• make available electronically, for filing, consultation, etc. functions the dockets and outbound invoices sent to customers.

Personnel
Manage electronically and securely (including between different premises) documents such as employee clock in/out cards, vouchers, etc.

Purchasing
Make available electronically, for filing, consultation, etc. functions. the contracts and orders to suppliers.

The EDM service allows firms to significantly improve their productivity by adopting application solutions that provide integrated and secure management of documents (creation, filing, search, distribution) in compliance with the regulations that recognize the validity of electronic documents, for legal and tax purposes.
The main benefits of the solution for the customer are:

• productivity increase ( +80 % in filing; +90% in search)
• reduction in the cost of handling of a paper archive
• broad functional coverage
• integration with digital signature and CA services for conformance with the substitution optical filing standard
• easy integration in existing corporate applications
• constant updating in keeping with the statutory regulations
• reliability and references (public and private sector)

The Intesa solution for secure and integrated management of company documents includes the services of:

• Document handling, logic security and digital signature of documents:
  • training, transmission and acquisition (EDI - Electronic Data Interchange)
  • filing, search and distribution (EDM - Electronic Data Management)
  • digital signature: authenticity, integrity and non-repudiation.
• Integration on a design basis as part of the following application solutions:
  • inbound and outbound cycle management
  • personnel management
  • workflow management
  • handling of cash flow/payment orders between banks and firms of the PA
  • handling of insurance policies.

The solution integrates easily in existing corporate applications (legacy, ERP, Office and workflow management).