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The on demand solution for document retention in Compliance
with the Law
Today the fiscal Administration allows computerized filing
and retention of documents necessary for fiscal purposes.
The services proposed by Intesa will be explained in this
regulatory outline, with the scope of offering concrete solutions
for those who deal with these documental obligations.
Presentation
Trusted Doc.pdf
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Trusted Doc
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Business
requirements
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Designed for companies that need a certified system for
the storage of their documents in compliance with the
Law, that can be activated in a short amount of time and
with reduced costs. |
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Brief
description
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The Trusted Doc solution is:
- developed
in Italy in full compliance with the current law,
thus guaranteeing constant updating;
- supplied
in the "on demand" mode (charge depends on the work-flow)
through a specialized service platform, hosted at
the Intesa Server Farm;
- integrated
with the Digital Signature and logic security services
provided by Intesa (CNIPA accredited Certifier)
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Interested
markets
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Companies
of every commercial sector.
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| Details
about the solution |
Intesa
receives from the Customer Company the documents to
be subjected to the storage process in compliance with
the law, and works on the their behalf.The storage process
is done in the following steps:
- Definition
of the substitutive archive
- Acquisition
of the digital signature and of the time stamp
- Testing
and any necessary corrective interventions
- Transfer
of documents to optical storage supports
- Periodic
testing and fulfillment of the substitutive archive
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Prerequisites
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Internet
connection by the company using the service. |
The
Trusted Doc solution was created to fulfill the obligations
of the current laws, in particular:
- Presidential
Decree of the Council of Ministers dated January 13, 2004
- Technical regulations for the formation, transmission,
storage, duplication, reproduction and validation, even
temporary, of computerized documents.
Establishes the technical rules for the generation, affixing
and verification of digital signatures, the instructions
the warranters follow for the issuing of the qualified certificates
and the need for a validation system. The terms of this
measure make up the general technical regulations for the
full validity of the computerized document, both in the
relationships between private individuals and pertaining
to the PA.
- Economy
and Finance Ministerial Decree of January 23, 2004 - Method
for fulfillment of the fiscal obligations relating to computerized
documents and to their reproduction onto different types
of supports.
Fiscally recognizes the validity of digital filing of mandatory
accounting documents. Sets the specifications of the computerized
documents and regulates the process of digitally saving
documents and analog records; establishes the display obligations
of the documents and defines the relationships with the
fiscal Administration. It also defines the methods for fulfilling
the stamp duty on computerized documents, books and mandatory
registers.
- CNIPA
Deliberation No. 11 of February 19, 2004 - Technical regulations
for the reproduction and storage of documents on suitable
optical supports to guarantee the conformance of the documents
to the originals.
Establishes the obligations and the regulations to follow
to carry out the electronic filing processes and proxy storage
of computerized and analog documents; it also defines the
characteristics of the memory supports and the copy process,
and outlines the tasks and specific responsibilities of
the person in charge of the proxy storage (with the possibility
of delegating to third parties).
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