Compliant digital archiving is a fundamental process that ensures the authenticity, integrity, reliability, readability, and accessibility of digital documents. This advanced system utilizes digital signatures and timestamps to certify the authenticity and integrity of documents, providing complete protection against alterations or tampering. Through the implementation of rigorous security measures, compliant digital archiving offers a reliable solution that adheres to regulations for secure and long-term document storage.
Electronic Archiving
The complete and secure service for the digital preservation of documents ensures compliance with regulations, protection of sensitive data, and certification of the authenticity and integrity of the documents.
Compliant electronic archiving of documents
The features of compliant preservation
Our compliant preservation service, in addition to adhering to the Guidelines of the Agency for Digital Italy, provides a range of additional functionalities for document security and retrieval.
- Cloud Storage with Intesa: Your documentation will be securely stored in the Intesa private cloud, accessible anywhere and at any time for clients.
- Digital Signature: Intesa offers the option to affix a digital signature to documents as a completion of the formation process, if required by regulations.
- Advanced Indexing: The platform allows efficient indexing of documents, simplifying file search and management.
- Audit Trail: Every operation on the documents is tracked and recorded for increased transparency and compliance.
Digital Archiving: Benefits for Your Business
Legal Compliance
With Intesa, your organization will always be compliant with regulations on digital document storage.
Data security
Your documents will be protected from unauthorized access thanks to our advanced security systems.
Easy Access
Intesa’s service allows quick access to your retained documents, simplifying search and retrieval of information.
Cost Reduction
With digital preservation, you will eliminate the costs associated with printing and physical storage of documents.
Intesa Hive, a single control center for all your business documents
Discover Intesa Hive, the platform that lets you monitor all your business documents from a single interface—whether they come from EDI services, long-term compliant archiving, or e-invoicing.
Document Types for Standard Digital Archiving
Standard digital archiving is suitable for a wide range of document types, including:
1. Invoices, accounting documents
Store your invoices, checks, and expense reports in digital format to ensure tax compliance and simplify auditing operations. You can also archive financial reports, balance sheets, and other relevant information for financial management and reporting.
2. Contracts and agreements
Ensure the authenticity and integrity of important contracts and agreements throughout the entire document lifecycle.
3. Legal and administrative documents
Securely store your legal documents, contracts, judgments, and other administrative practices, with legal validity guaranteed over time.
4. The "Libro Unico del Lavoro" (Italian market only)
The Libro Unico del Lavoro must be stored in accordance with the law: Intesa’s solution allows you to fulfill this regulatory obligation.
Beyond Contracts and Invoices: Compliant Preservation
Compliant preservation isn’t just for storing financial documents or contracts; it can also be utilized for safeguarding sensitive data or archiving correspondences.
Personal Data and Sensitive Documents
Compliant digital preservation provides reliable protection for sensitive data while adhering to privacy regulations.
Email and PEC Correspondence
You can also preserve all email exchanges and PEC (Certified Electronic Mail) communications that you deem important for the regulatory security of the business.
RENTRI waste loading and unloading register (Italian market)
With Intesa’s compliant archiving service, you can also store the waste loading and unloading register, whose digital compilation on the RENTRI portal and storage are mandatory from February 2025.
Request a free consultation
Do you want to understand if this solution suits your needs? Our team of consultants is available to answer all your questions without any obligation.
The e-archiving officer’s dashboard
With the AgID Guidelines in effect since January 1, 2022, all companies must appoint an “e-archiving officer”, responsible for managing and coordinating the preservation process while ensuring regulatory compliance. To support this role, Intesa has included a dedicated monitoring dashboard within its Compliance Archiving service. This dashboard features query functionalities based on specific KPIs, allowing the officer to gain an aggregated and dynamic view of information during searches and to save generated reports.
Your documents are safe with Intesa
There are many offers on the market for regulation-compliant document preservation, but only a few enjoy AgID certification.
Intesa is one of the Qualified Conservatories and undergoes audit cycles that test its preservation service to ensure full compliance with current regulations and complete reliability.
In addition to being a Qualified Conservator, Intesa is also an eIDAS Qualified Trusted Service Provider. The guarantee that every company deserves.
Electronic Archiving: Frequently Asked Questions
1. What is digital archiving?
2. How are documents sent for archiving managed?
3. What types of documents can be digitally archived with Intesa?
4. Is digital archiving legally valid for tax purposes?
5. What is the distinction between substitutive conservation and digital archiving?
6. What is the difference between archiving and conservation?
7. What are AgiD guidelines?
8. What’s included in Intesa’s service?
9. Is it possible to store the "Libro Unico del Lavoro" with Intesa's solution?
10. If I already have another provider for the legal archiving service and want to switch, what happens to the documents I’ve already archived?
We are at your service
The Intesa team consists of professionals who are reliable and have extensive experience in various market sectors. Do you have any questions? Would you like to schedule a free and no-obligation consultation call? Fill out the form on the side with your request or simply let us know what you need. We will get back to you as soon as possible.
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